Every inbound e-invoice verified at the source, coded, and ready for payment.
Under the German Federal Ministry of Finance (BMF) ruling, the visual PDF page of a hybrid ZUGFeRD/Factur-X invoice is no longer authoritative—only the embedded XML record secures your 19% input-VAT deduction. Valutova inspects every incoming invoice, flags PDF-vs-XML discrepancies, and prepares SEPA bank transfers and DATEV booking batches.
Inbound E-Invoice Audit & Authoritative Document View
Select one of the two real-world sample invoices on the right, or place your own XRechnung (.xml) or ZUGFeRD (.pdf) file onto the audit desk.
Why reviewing the visual PDF page no longer protects your input-VAT deduction.
In daily office routines, staff still check the familiar PDF page. During a tax audit, however, authorities evaluate exclusively the embedded XML structure. Valutova safeguards your accounting across three critical stages.
Cross-Check Between Visual PDF and XML Record
If the payable amount or IBAN printed on the PDF diverges from the embedded ZUGFeRD XML, Valutova prevents accidental mispayments and protects your 19% input-VAT deduction.
SEPA Bulk Credit Transfers Without Manual Typing
All approved invoices are bundled into a bank-ready SEPA transfer file (pain.001) for your German or European business bank account—complete with automatic cash-discount (Skonto) calculation.
Property Cost-Center Coding & DATEV Handover
Built for property managers and trade businesses: Valutova assigns incoming bills to the right condominium (WEG), building, or job site and delivers a clean DATEV booking batch to your accountant.
From inbound email to bank transfer and tax advisor in four steps
Keep your existing invoice email address. Valutova works quietly behind your established office workflow.
Receive Invoices as Usual
Suppliers continue sending bills to [email protected]. A simple forwarding rule delivers XRechnung and ZUGFeRD files straight to your audit desk.
Formal & Mathematical Review
Every invoice receives an official audit stamp. If mandatory fields such as the VAT ID are missing or totals do not add up, a polite supplier claim letter is drafted immediately.
Team Review & Coding
Pre-check by the backoffice, assignment to the building or construction site, and final payment release by management with a complete audit trail.
SEPA Payment Run & Accountant Export
One click generates the SEPA batch file taking cash-discount deadlines into account. Your tax advisor receives the finished DATEV booking batch (SKR03/SKR04).
Why a standalone XML viewer is not enough for daily accounting
Rendering an XML file on screen does not solve supplier claims, bank transfers, or property cost-center allocation.
| Accounts Payable Requirement | Valutova | Simple E-Invoice Viewers | Manual Filing + DATEV UO |
|---|---|---|---|
| Official KoSIT audit with plain-language explanation | ✓ Fully included | Often cryptic technical codes | No automated supplier response |
| Cross-check between visible PDF and embedded XML code | ✓ Automatic discrepancy warning | Not included | Not included |
| Ready-to-send correction letter to supplier on errors | ✓ Ready in 1 click | Must be written manually | Must be written manually |
| SEPA bulk transfer (pain.001) incl. cash-discount math | ✓ Direct export for online banking | No payment export | Extra cost / manual entry |
| Allocation to WEG properties, buildings & job sites | ✓ Automatic via invoice reference | No cost centers | Time-consuming manual coding |
| GoBD procedure documentation for tax audits | ✓ Ready-made PDF on demand | Missing | Must be drafted manually |
Predictable monthly plans — including access for your tax advisor
14-day free trial. No per-document fees, cancel monthly, data hosted exclusively in Germany.
Starter
Trades & Sole ProprietorsFor master tradespeople, freelancers, and small offices.
or €190 / year (2 months free)
- ✓Up to 75 inbound e-invoices per month
- ✓Dedicated forwarding address (@in.valutova.de)
- ✓KoSIT audit & PDF-vs-XML discrepancy check
- ✓1-click correction letter to suppliers
- ✓SEPA bulk transfer (pain.001) for your bank
- ✓DATEV booking batch + 1 tax advisor login
- ✓Immutable GoBD original XML archiving
Business
Recommended for SMEsFor growing businesses, agencies, and GmbHs with team approval.
or €390 / year (2 months free)
- ✓Up to 300 inbound e-invoices per month
- ✓Up to 5 staff seats (pre-check & executive approval)
- ✓Cost-center, project & job-site allocation
- ✓Automated cash-discount (Skonto) deadline watch
- ✓Duplicate payment protection
- ✓DATEV handover (SKR03 / SKR04) incl. voucher images
- ✓Custom GoBD procedure documentation as PDF
Property Management & Firms
WEG & Multi-EntityFor real-estate managers, larger enterprises, and tax practices.
or €790 / year (2 months free)
- ✓Up to 1,200 inbound e-invoices per month
- ✓Unlimited WEG properties, buildings & entities
- ✓Dedicated inbound address per property / company
- ✓Separate SEPA payment runs per property bank account
- ✓10 team seats & multi-client overview
- ✓Priority support & Art. 28 GDPR DPA included
All prices are final (VAT exempt pursuant to § 19 UStG German Small Business Regulation). Exclusively for business customers pursuant to § 14 BGB.
Understand Common XRechnung & ZUGFeRD Validation Errors
Rule BR-DE-1: Missing Payment Means (BG-16) in XRechnung
Rule BR-DE-2: Missing Seller Contact Group (BG-6)
Rule BR-DE-15: Missing Buyer Reference / Leitweg-ID (BT-10)
Rule BR-DE-16: Missing Seller VAT ID (BT-31) or Tax Number (BT-32)
Rule BR-DE-18: Invalid Skonto Syntax in Payment Terms (BT-20)
Rule BR-DE-23: Missing Payee IBAN (BT-84) for Credit Transfer
Rule BR-CO-10: Sum of Invoice Line Net Amounts (BT-106) Mismatch
Rule BR-CO-15: Invoice Gross Total (BT-112) ≠ Net (BT-109) + VAT (BT-110)
Rule BR-CO-26: Missing Seller Identifier (BT-29, BT-30, or BT-31)
Rule BR-S-02: Standard Rated VAT (Category S) Missing Seller Tax ID
Non-Compliant ZUGFeRD Profile (MINIMUM or BASIC-WL) under German Tax Law
Key questions on mandatory e-invoicing and our workflow
What you should know about inbound invoice compliance and working with your tax advisor.
Why is checking the familiar PDF page of a ZUGFeRD invoice no longer enough?+
The German Federal Ministry of Finance (BMF letter of Oct 15, 2025) ruled that for hybrid invoices (ZUGFeRD), only the embedded XML dataset is legally decisive for input-VAT deduction. If the PDF diverges from the XML or mandatory § 14 UStG fields are missing in the XML, tax auditors can reject your VAT deduction. Valutova renders the XML as a clean voucher sheet and reconciles it with the PDF.
Do our suppliers have to send their invoices to a new email address?+
No. Your suppliers continue sending invoices to your established address (e.g., [email protected]). You simply configure a one-time forwarding rule in Microsoft 365, IONOS, Strato, or Google Workspace to your Valutova inbox.
How do verified invoices reach our tax advisor in DATEV?+
Either Valutova forwards every approved invoice directly to your dedicated @uploadmail.datev.de address (DATEV Unternehmen online), or your tax practice downloads the monthly package containing the DATEV booking batch (EXTF, SKR03/SKR04) and all original XML vouchers.
Where are our business invoices stored?+
Exclusively on servers in Germany in accordance with GDPR and GoBD requirements. Every incoming original file is archived immutably with a cryptographic checksum and timestamp.